Frequently asked questions...

Is OJS the only available publishing platform Scholarly Exchange® service offers?

Yes, Scholarly Exchange® journals are all published with the open source software Open Journal Systems produced by the Public Knowledge Project.

Does the Scholarly Exchange® service provide technical support or training?

Support is available in two ways. The Scholarly Exchange® service links to the Public Knowledge Project's free support forum. Because the software is well documented and securely hosted, most users find the documentation and the free support forum to be quite adequate. The Scholarly Exchange® service also offers customization support at $100 per hour. For more information, see the Scholarly Exchange® service's Support page.

Who owns the journal's domain name?

Each journal or society registers its own domain name and retains full control of the domain all times.

Who owns the journal's content and metadata?

The journal or its authors (depending upon the journal's policies) own all rights. Legal responsibility for article content and appropriateness of content rest with the journal and its authors. Both journals and authors agree to the immediate removal of any material that violates legal statutes in the United States.

Can our journal charge authors to publish their articles?

That is the journal's decision. It is one way that journals defray editorial costs. Because publishing platform costs are minimal to free, the per-article publishing cost can be set very low, to cost recovery for an editorial assistant's time, for copy editing fees, or for conversion to HTML if PDF is insufficient as a display medium.

Can the journal sell subscriptions?

That is the journal's decision. TheScholarly Exchange® service was formed with the intention of offering the hosted platform to reduce underlying costs to a level that permits free access to electronic material—true global open access.

How can our journal be preserved (archived)?

Content published on OJS software can automatically be provided for OAI (Open Archive Initiative) harvesting. The documentation provides information about this free service. In addtion, the Scholarly Exchange® service has recommendations for ways to archive material in educational archives and for conversion services that produce specially tagged XML and HTML content files at extremely reasonable prices.

How can our journal produce a print version?

The Scholarly Exchange® service has recommendations for economical short-run and print-on-demand services that your journal can arrange for independently. Some of the companies will also manage subscriptions and fulfillment for your journal.

How do we choose a title for our journal?

Choose a descriptive journal title: one that does not conflict with any existing journal title.

Do we need to register our journal?

Registration—obtaininng a free International Standard Serial Number (ISSN)—is not required. Journals that intend to be referenced and archived generally do obtain an ISSN. The list of all national registration sites is here, whereas the US site is here.

How do we register a domain name for our journal?

The domain name and the journal name may need to be different if a domain has already been registered. To create a unique domain, you can always add 'journal' to the domain name or abbreviate portions of the journal title in the domain name. You can use the site WHOIS.SC as a resource to find names or to generate names through its Name Spinner feature.

The Scholarly Exchange® service uses the registrar GoDaddy for its own domain registrations and has had a favorable experience with this registrar. We have no relationship with them, however, nor do we receive any referral fees.

Do we need to have an editorial board?

This is at your discretion. Assembling an editorial board can be helpful both in guiding the review process and soliciting the best articles from colleagues. The decision about whether and how to assemble an editorial board varies depending on the situation.

What is the best copyright policy?

Whether your journal or your authors retain copyright for published articles is a policy for which there is no 'best' answer. Some journals leave copyright in the authors' hands for single-copy distribution but retain rights if a large-volume printing-and-distribution opportunity arises for corporate or classroom purposes. Under this model, a journal might raise some revenue to support editorial activities.

A new model, the Creative Commons approach, with split copyright is rapidly evolving and worth considering.

Information about US copyright law is available here.